Section 1. Sonoita Crossroads Community Forum is a nonprofit corporation, hereinafter referred to as the Forum, the purpose of which is to promote the best interests of the Crossroads Community.
Section 2. The Area of interest shall be geographical areas covered by zip codes 85637, 85611, and 85624. The boundary areas of the Forum may be modified in accordance with the Articles of Incorporation.
Section 3. Voting members shall be those who: are 18 years old or older; who live, work, or own property in the 85637, 85611, or 85624 zip code areas; and whose dues to The Forum are current.
Section 1. Voting memberships in the Forum are open to persons who qualify by definition in Article I, Section 3.
Section 2. Membership is on an annual basis beginning January 1 of each year.
Section 1. The business of the Forum shall be conducted by a Board as hereinafter provided. There shall be a total of nine (9) members of the Board.
Section 2. The President of the Board shall appoint a nominating committee consisting of two (2) Board members and two (2) Non-Board members which shall choose a slate of candidates for the Board.
Section 3. During the annual Forum membership meeting, additional Board nominations shall be accepted from the floor.
Section 4. Elections at the annual Forum membership meeting shall be by written ballot or as amended by a floor vote at the meeting.
Section 5. Each Director shall be limited to two (2) consecutive two (2) year terms. (In order to provide continuity, the initial Board of Directors will be constituted as follows: five (5) of the nine (9) Directors will have three (3) year terms; four (4) of the nine (9) Directors will have two (2) year teams. The selection process will be 'as follows: alphabetize the names of the nine (9) Directors. The first (5) will have three (3) year terms, and the remaining four (4) will have two (2) year terms.).
Section 6. The Board of Directors shall exercise all powers vested in the Forum. It may delegate committees, as provided by the Bylaws.
Section 7. The Board of Directors shall elect, appoint, or engage all agents, volunteers, and employees of the Forum and shall supervise their work, and shall fix their compensation.
Section 1. The annual meeting of the Forum shall be held each year in January.
Section 2. Regular meetings of the Board of Directors shall be held each month at a place in the Forum area as designated by the President.
Section 3. Special meetings of the Board of Directors, shall be held at any time at the request of the President, Vice President or any four (4) members of the Board of Directors.
Section 4. All meetings shall be conducted in accordance with Robert's Rules of Order.
Section 5. The minimum number of members of the Board of Directors to constitute a quorum required to conduct valid business of the Forum shall be a majority.
Section 6: All Forum Members are invited to attend all meetings and shall be allowed to speak when recognized by the chairperson.
Section 1. During the first regularly scheduled meeting, after new directors are elected at the annual meeting, the Board of Directors will elect a President, Vice President, Treasurer and Secretary of the Forum for a term of one (1) year.
Section 2. The President shall be the principal Officer of the Forum and shall supervise all the business of the Forum, shall preside at all Membership and Board of Directors meetings, establish committees, appoint committee members, and be an ex-officio member of all committees.
Section 3. The Vice President shall preside at meetings in the absence of the President and shall act as liaison with the County, State, Federal Government and their departments and agencies as the President may designate.
Section 4. The Treasurer shall have charge of all financial records of the Forum. The Treasurer shall deposit all receipts in a financial institution approved by the Board of Directors. The Board of Directors shall review and approve all expenditures in excess of $100.00. The Treasurer shall prepare and submit financial records of the Forum to the Board of Directors for review and audit, and order an independent audit annually. All checks and purchase orders require two (2) authorized Board Member signatures.
Section 5. The Secretary shall: post meeting notices; keep minutes; maintain files; and implement correspondence as directed by the President or the Board of Directors.
Section 6. In the case of a vacancy on the Board of Directors, a majority of the Board of Directors shall elect a replacement to fill the unexpired term.
Section 1. The Board of Directors may appoint all such committees as it may deem necessary to properly implement the objectives and purposes of the Forum.
Section 1. The activities of The Forum shall be supported by dues, grants, proceeds of fundraising activities, and contributions.
Section 2. Annual dues are set by majority vote of the Board of Directors.
Section 1. The fiscal year shall be the calendar year.
Section 1. These Bylaws may be amended by: 1) an affirmative two-thirds (2/3) majority vote of the members of the Board of Directors at any regular meeting or at a special meeting called for that purpose, and 2) by majority approval by the Forum Membership either at the Annual Meeting, by mail ballot or a special meeting. Any amendment must be introduced in writing at a meeting of the Board of Directors at least thirty (30) days prior to the meeting at which the vote will take place.
Section 1. The Bylaws of 1996 have been amended and revised as provided for in Article IX of these Bylaws and Article XII of the Articles of Incorporation and become effective on January 21, 2006.